Job Description – Office Assistant

Position: Office Assistant

Industry: Fertilizer  Industrial

Location: Qatar / Middle East

Department: Administration / Office Services

Employment type: Contractor

Job Purpose

The Office Assistant provides general administrative and office support to ensure smooth, efficient, and organized daily operations. The role involves document handling, filing, office coordination, basic data entry, and supporting employees and management with administrative tasks.

Key Responsibilities

• Perform daily general office and administrative duties.
• Prepare, organize, scan, photocopy, and file documents.
• Maintain accurate physical and electronic filing systems.
• Perform basic data entry and update office records.
• Receive and distribute documents, correspondence, and internal communications.
• Assist with preparing reports, forms, letters, and other office documents.
• Support meetings by preparing documents, meeting rooms, and materials.
• Coordinate office supplies and monitor inventory.
• Assist employees and departments with routine administrative requests.
• Handle incoming calls, messages, and basic correspondence professionally.
• Maintain confidentiality of company and employee information.
• Coordinate with other departments, contractors, and visitors when required.
• Support HR, Procurement, Finance, Operations, and other departments with administrative activities.
• Follow company policies, procedures, and HSE requirements.

Qualifications

• High School Diploma, Diploma, or equivalent qualification.
• Previous experience in office administration is preferred.
• Experience in oil & gas, petrochemical, fertilizer, construction, or industrial companies is an advantage.
• Basic computer skills, particularly MS Word, Excel, and email.
• Good English communication skills.

Required Skills

• Good organizational and time-management skills.
• Attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Professional attitude and appearance.
• Ability to manage multiple administrative tasks.
• Strong confidentiality and document-handling awareness.

HSE & Workplace Requirements

The Office Assistant should:

• Follow company HSE policies and procedures.
• Maintain a safe and organized workplace.
• Comply with site access, security, and visitor procedures.
• Attend required company HSE inductions and training.

Preferred Candidate: A reliable, organized, computer-literate candidate with good communication skills and the ability to provide effective administrative support in a professional industrial environment.